SharePoint 2010 as an ECM platform - Part 1

MOSS 2007 had strong ECM features and provided Out of Box support for Document Management, Web Content Management, and Records Management, And the new SharePoint 2010 has improved those features by improving overall Document Management and Content Management.

These series of blogs will discuss SharePoint 2010 ECM features and how to use / implement them.

Taxonomy

Taxonomy is how you categorize and organize your organization contents. Metadata are everywhere, however most of the organization does not have any strategy in organizing their data. Organizing and Managing Contents are vital part of ECM, as part of the organization’s content management it is imperative to have an organization wide strategy to define and structure the contents.

Though we can implement Taxonomy using MOSS 2007, but it does have its own limitation, such as content types are available only to the site collection under which they are created, which means we cannot use them in another site collection. Site collection scoped Content types always limit reusability and the scope of using them across multiple site collections and across farms. However the new release of SharePoint has overcome these limitations and has better ECM features than its predecessor MOSS 2007.

Managed Metadata Services

Managed metadata service is part of the services that is part of new SharePoint Services based architecture. Management metadata service is nothing but the term store and enables management of enterprise level content types.

The Advantages of MMS:

1. Centralized Term store

2. Can create more than one Services

3. Available across the Enterprise i.e. across Farms , Site Collections

4. Managed Terms

5. Location based Terms

6. Can Import Terms

7. Reusability of terms

8. Copy Terms

9. Merge Terms

10. Deprecate Terms

11. Move Terms

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